Community Day Liaison

Ottawa‎ > ‎YLD Timeraiser Team‎ > ‎

Event Details:

Saturday October 17th meet at Lieutenant's Pump at 10am
Timeraiser to approve budget ($300 = $250 breakfast, $50 supplies)
Volunteers meet for breakfast to receive brief training, introductions and materials.
Volunteers then break into pairs/groups and visit specific neighbourhoods in the Ottawa.
Goal of conversations with businesses is to raise awareness about Timeraiser, and garner support to help spread the word, display materials, etc.

Resources

List of Neighbourhoods found here
Supply List found below, Appendix A
"Community Day Strategy" Training Document, attached below, web slideshow can be found here
Community Day Results Spreadsheet here

[A] Responsibilities

develop list of volunteers ~ 16 (work with Timeraiser to add existing Timeraiser volunteers which are about 6 in number)
Identify location to host breakfast (budget $250)
coordinate a speaker to deliver 10 minute talk about communities
facilitate the transfer of information about which businesses were contacted and/or would like follow up email

[B] Workplan

Task	Details	Due Date	Notes
Identify breakfast location	10:00 - arrival/order breakfast 10:20 - speaker 10:30 - Timeraiser 101 & training 10:45 - distribute materials 11:00 - depart to neighbourhoods	4 weeks before event	Ideally the venue has a separate area to facilitate the training and speaker. This may also be the meet-up location afterward to receive extra materials, etc. 2008 location was Lieutenant's Pump budget including taxes/tip = $250
Develop volunteer list	9 neighbourhoods have been identified, 2 volunteers per neighbourhood	2 weeks before event	Framework will send you the contact info of existing Timeraiser volunteers who may be interested in taking part.
Identify speaker	To deliver 10 minute talk about communities, business improvement, etc	8 weeks before event	Last year's speaker was Yasir Naqvi - may be available for 2009
Gather supplies	See supply list below		1 'package' per team
Create training plan for volunteers	How to deliver Timeraiser elevator pitch, program details
Follow up with businesses	Framework keeps a database of all local businesses that were contacted and emails those that have expressed interest	3 days after event	Collect business listing from volunteers. Any business that indicates "would like email" can be entered into this Spreadsheet volunteers can complete a sheet while they walk around and talk with businesses. They then turn that in to the coordinator who does the email follow up with business that indicated they are interested. A sample of this sheet will be available soon.

Appendix A: Supply List

Item Total Quantity
Quantity per volunteer

Timeraiser posters

Timeraiser flyers
Reusable Bags 10
1
Tape 10 rolls
1 roll

Blue sticky 5 pkgs
1/2 pkg

Push pins 10 boxes
1 box

List of team phone numbers

Clip board 10 1
Pens 30 3